Board Meeting November 11, 2019

2017-2018 Officers:  President: Connor Bostedt ’16; Vice-President: Vic Caricato ’78 Secretary: Orin Rehorst ‘73 Treasurer: Chuck Hvala ‘73

2017-2018 Board:   Connor Bostedt ’16 Vic Caricato ’78; Chuck Hvala ’73; Ed Kelly ’72; Randy Moore ‘13, Dennis O’Connell ’78, Orin Rehorst ‘73 Tom Stern ’72, and Jake Winters ‘15.

Alumni Present:   Vic Caricato ’78, John Bokum '72, Ed Kelly ’72, Chuck Hvala ’73; Dennis O’Connell ’78, Orin Rehorst ’73; Bob Schumaker '74, Tom Stern ’72; Jacob Winters ’15

      Via Teleconference: Terry Austin '69

Active Members Present: Cole Harris, active chapter president

Special recognition to Bill Kotzum '69 for serving as alumni board treasurer for many years. He turned over treasurer responsibilities to Chuck Hvala. Bill's contributions are many including overseeing our financials and their impressive gains! Thanks, Bill!
 

TOPIC	DISCUSSION	ACTION/FOLLOW-UP
	Alumni Board Vice President Vic Caricato opened the meeting at 12 PM November 11, 2018 The minutes of the August 5 2018 board meeting were read and approved.
Active Chapter Report	Cole Harris, active chapter president Cole said that we have 12 initiates lined up. Call presented the list of new officers for January. The new president will be Ryan green. À recommendation was made to have actives on housing committee to facilitate filling the house.	Actives are to be recruited to serve on the housing committee. Their goal is to help fill the house.
Scholarship report	Vic Caricato Vic recommended the scholarship program be continued.	A motion to provide three $1,000 scholarships per semester was approved.
Finance Report	Chuck Hvala ·        Chuck reported that property taxes on the new house are likely going to go up significantly. John Bokum recommended we line someone up to appeal any increases.  ·       Chuck reported our level of savings for improvements to the house and the amount in our Vanguard account.
Fundraising	John Bokum '72 John Bokum was appointed chairman of the Capital Fund Campaign. ·       John recommended kicking off the fundraising program in February. He feels the goal should be $80,000 but doesn't want to announce the amount and give it a hard number. We need approximately $25,000 for furniture and we would like to build up our account so that we can continue the scholarship program at past levels. ·       John Bokum said that John Slater wants to contact members of Phi Theta and the Western Club to solicit contributions. ·       John says we need a marketing plan developed quickly. He hopes to find a brother with marketing experience or perhaps a student majoring in marketing. Ideas include the matching funds approach. Here one brother offers to match funds donated by another. We may also want to use a plaque with donation categories to display in the house. Online fundraising is another technique we might want to use. John says there is a chapter history piece. We should find it and spiff it up to use for fundraising. John wants a photo of the actives in front of the house with the Theta Chi Banner to use in fundraising.	The fundraising campaign is to begin in February.
New house report	Terry Austin '69 Terry reported that he will move on remodeling of the house. He has contacted several contractors and heard nothing back. Brother Brad Thompson lives in Macomb. Terry will contact Brad to see if he can help with identifying contractors. Terry will attend the zoning variance meeting. The local government must approve our house for Fraternity housing. Cole said that $25 per month is doable for house dues for brothers who do not live in the house. It is recommended that the alumni board pay bills and collect rents. A fire pit was mentioned. It was recommended the actives secure it as a project.	The alumni board will pay bills and collect rents for the house.
House Liaisons	Bob Shoemaker reported that we have 14 ready to live in the house both semesters of next school year. We have five additional who want to live in the fall only. We have two grad students that may be able to live in the house. The max room in the house is 24 Brothers.
Next Meeting	January 13, 2019 at noon. Tom Stern offered to host at his home.
End of Minutes	Meeting adjourned 1:45 PM

Board Meeting August 5 2018

2017-2018 Officers:  President: Connor Bostedt ’16; Vice-President: Vic Caricato ’78 Secretary: Orin Rehorst ‘73 Treasurer: Chuck Hvala ‘73

2017-2018 Board:   Connor Bostedt ’16 Vic Caricato ’78; Chuck Hvala ’73; Ed Kelly ’72; Bill Kotzum ’69; Randy Moore ‘13, Dennis O’Connell ’78, Orin Rehorst ‘73 Tom Stern

’72, and Jake Winters ‘15.

Alumni Present:   John Bokum '72, Connor Bostedt ’16; Ralph Hinkle ’70, Chuck Hvala ’73; Orin Rehorst ’73; Bob Schumaker '74, Tom Stern ’72; Jacob Winters ’15
      Via Teleconference: Terry Austin '69, Vic Caricato ’78

Active Members Present: Cole Harris, active chapter president

TOPIC	DISCUSSION	ACTION/FOLLOW-UP
	Alumni Board President Connor Bostedt opened the meeting at 1 PM August 5, 2018
Active Chapter Report	Cole Harris, active chapter president ·        The chapter had the highest GPA of all IFC fraternities last semester. ·        Our brother Antonio Madrigal, serving as IFC president, is stepping down at the end of the year. ·        Cole seeks to strengthen the chapters “brotherhood.” ·        Cole plans to develop a “new member agreement.” It was agreed that part of the agreement should be to live in the house for one year.
Scholarship report	Vic Caricato Vic said he would like to see the scholarship program continued. It may be for lesser amounts, but continuing the program provides two benefits. First, we can continue to use scholarships as a draw in recruiting new members. Second, we will keep our scholarship account active with the University.	The decision on scholarship amounts will be decided at the next meeting in Nov.
Finance Report	Chuck Hvala ·       After making the down payment for the house, we still have a healthy balance on hand. We also have money set aside at a Macomb bank to cover the work to restore 1580 Riverview to a fraternity house. ·       Chuck recommends we look at using QuickBooks in the cloud for our financials. The active chapter could also use it to manage their finances. It would be a good learning experience for active chapter leaders. Chuck will check on the expense of doing this. ·       Chuck mentioned that our accounts are with Citizens Bank. He said that the active chapter Treasurer Zack and complained about citizens customer service. Chuck brought this complaint to Citizens attention. ·       Chuck talked about Bill Kotzum. Is he still on the board? Plan had been for Bill to peel off as Chuck learn the ropes of being treasurer. Cole said that dues for the actives are $800 in the fall and $300 in the spring. We discussed house dues for brothers who do not live in the house.	The amount of the house dues are to be worked out by Cole, Connor, and Chuck
Fundraising	A motion was made and approved to create a fundraising committee. ·       The following brothers will be contacted for interest in chairing the committee. Dennis, John Slater, Tim Garrity, Dave Hodnic, and Chuck Follett. ·       The following attendees volunteered for the committee. Vic Caricato, Ralph Hinkle, Jake Winters, and John Bokum. ·       It was agreed that improving the accuracy of the roster is an important part of the fundraising effort. Tom Stern will work on that.	A Fundraising Committee was created.
Charity giving	It was mentioned that Brother Mac McFadden's wife had died of cancer. He is raising money for National ovarian cancer coalition. We decided to table any decision to donate until our next meeting in November.
Public relations	There is a full-page piece on Ken Caldwell in the current Rattle. Ken is a senior VP at Disney. Vic recommended we highlight successful alumni like Ken when recruiting.
New house report	We closed on the new house and are owners. The address is 1580 Riverview, Macomb Illinois. Room cost has been set at $475 per month plus the brothers portion of electricity for the room. Terry Austin’s Report ·        Terry mentioned that 7 units are rented. One tenant asked to stay an additional 3 months. He pays $550 per month. Terry said okay. ·        Terry inspected the house after closing and found it to be in the same good shape. ·        Terry talked about a meeting at the house in preparation for a promotional gathering for the active chapter. We would like this gathering to be held as soon as practical in the semester which starts this month. ·        Terry will check the inventory of equipment, for example fire extinguishers. He will work on replacing equipment as necessary. ·        Chuck mentioned that a smoke detector is needed in the room where the electrical panel is located. He also mentioned fire inspection details and the possible need to use a contractor for that function.	A meeting with actives at the house will be held early in the semester. The semester starts this month. The purpose will be to educate the actives on the value a house brings to them.
House Liaisons	The board decided to create positions called House Liaison. The purpose would be to work with the active chapter on utilizing and managing the house.	Bob Schumaker and Jake Winters will be the House Liaisons. Terry will be a backup.
Legal	·        Brother and attorney Bob Leoni provided a draft house lease for brothers moving in. ·        Bob says board members have protection from liability. It’s provided by the non-profit entity and house insurance.
National Convention Report	Cole reported that he learned a lot at the National Convention. John Bokum also attended the national. He reported the following:   ·       Theta Chi had 3400 initiatives, a record level. ·       The national is promoting alumni to mentor active chapters. ·       The national bylaws say active scan be required to live in the house. ·       National says "frats" get a bad rap Nationwide, so the national recommends brothers, "Think before you do." ·       The national reminded us that they do have attorneys available to assist us. ·       There is a national no-hazing rule. There is also a national scholarship program. Brothers applied directly to The National. There is also fundraising assistance that the national provides.
Next Meeting	November 4, 2018 at noon. Tom Stern offered to host at his home. Ralph Hinkle said he will see if the Milton Township facility is available.
End of Minutes	Meeting adjourned 2:45 PM

Theta Chi Zeta Psi Alumni Board Meeting April 21, 2018

2017-2018 Officers:  President: Connor Bostedt ’16; Vice-President: Vic Caricato ’78 Secretary: Orin Rehorst ‘73 Treasurer: Chuck Hvala ‘73

2017-2018 Board:   Connor Bostedt ’16 Vic Caricato ’78; Chuck Hvala ’73; Ed Kelly ’72;

Randy Moore ‘13, Dennis O’Connell ’78, Orin Rehorst ‘73 Tom Stern ’72, and Jake Winters ‘15.

Alumni Present:   Terry Austin '69, John Bokum '72, Connor Bostedt ’16; Vic Caricato ’78; Ralph Hinkle ’70, Chuck Hvala ’73; Ed Kelly ’72; Dennis O’Connell ’78; Orin Rehorst ’73; Bob Schumaker '74, Steve Stapleton '79, Tom Stern ’72; Jacob Winters ’15

Active Members Present: Cole Harris, Jake Batusich

Left: Campus West house under consideration as a new house

Right: Campus West owner Mr. Markert addressing board members

TOPIC	DISCUSSION	ACTION/FOLLOW-UP
President’s Report	Connor opened the meeting in the Algonquin Room of the WIU Student Union. Connor mentioned the the entire meeting would be primarily devoted to the house committee report.
Treasurer’s Report	Chuck provided the balance or funds report
House Committee Reports	Terry Austin and Chuck presented real estate details and financial reports respectively. Please request access to these reports if desired.
House discussion	Terry estimated cost for electricity would be $78 per month per tenant for Campus West. He said the latest price negotiated for Campus West was $489,500. Bob Schumaker said basement windows for the modular unit would allow egress. He felt that the modular unit would do more to promote camaraderie among the brothers. Ceilings are 8 foot in the modular unit. Bob noted that interest would need to be paid during the construction phases. It was also mentioned that the property for a modular unit would require a holding pond. It was mentioned that we may need legal cover for profits made before we make Campus West a fraternity house. Bob Leoni was said to be available to help us with legal issues. He had volunteered. Vic mentioned that board members would likely require Indemnity insurance to remove personal responsibility. Jake and Connor said that anything over $700 per month for rent would likely create trouble among the brothers. The idea of changing the first floor of Campus West to accommodate common areas was presented.	It was moved and resolved that Terry would approach the Campus West owner and offer to purchase. The price range agreed to was $391,000 to $435,000.
Closing	Connor closed the meeting.
Secretary	End of Report