Alumni Board
Meeting Minutes and
Active Chapter Report
Active Chapter Report
Sunday, January
29, 2017
12:00 –
Milton Township Hall, Wheaton, Illinois
2017 Reunion Details July 29
details below
2017 Reunion Details July 29
details below
2017-2018 Officers:
President:
Connor Bostedt ’16; Vice-President: Austin
Cinotto ’16; Secretary: Steve
Stapleton ’79 & ‘80; Treasurer: Chuck
Hvala ‘73
2017-2018 Board: Connor Bostedt ’16; Austin Cinotto ’16,
Vic Caricato ’78; Chuck Hvala ’73; Ed Kelly ’72; Bill Kotzum ’69; Randy Moore
‘16, Dennis O’Connell ’78, Steve Stapleton ’79 & ’80 and Tom Stern ‘72.
Members Present: John Bokum Jr. ’72; Connor Bostedt ’16; Vic
Caricato ’78; Chuck Hvala ’73; Bill Kotzum ’69; Randy Moore ’16; Dennis
O’Connell ‘78; Orin Rehorst ’73; Ralph Hinkle ’70; Steve Stapleton ’79 &
’80; Tom Stern ’72;
Board
Members Absent: Austin Cinotto
’16; Ed Kelly ’72;
Guests: Jake Batusich –
Chapter President
Topic
|
Discussion
|
Action/Follow-up
|
Agenda
|
Connor Bostedt requested to adjust the Agenda
|
Request granted
|
Minutes
|
Minutes from 11-13-16 were posted to the website
|
None needed
|
President's Report
|
None
|
|
Secretary’s Report
|
Steve Stapleton requested we approve minutes via an email
vote.
a. Minutes will be emailed to board members within 48
hours of the meeting
b. Board members will review minutes and either approve
as written or suggest necessary changes within 5 days after receipt.
c. Changes will be addressed and a copy of approved
minutes will be sent to the webmaster to be posted on the website.
|
Policy approved
|
Treasurer’s Report
|
Bill Kotzum and Chuck Hvala discussed the current financial reports.
Bill Kotzum discussed the paperwork that needed signatures of the new
board members.
Members present had a discussion regarding financial goals and the
possibility of a future chapter house.
|
Officers signed appropriate documents.
|
Membership Report
|
Tom Stern reported he has found 40 good addresses using
White Pages.
|
|
Scholarship Program
|
Vic Caricato
discussed the status of the scholarship program.
|
No action needed – the scholarship program will continue.
|
Social Events
|
Tom Stern discussed the 2017 Theta Chi Reunion
Date: Saturday,
July 29, 2017
Time: 11:00 am –
04:00 pm
Place: Hawthorne’s Place
1200
West Hawthorne
West
Chicago, IL
Menu: Pulled pork,
sides, desert, beer, wine, soft drinks.
Old Timer’s Event
Date: Friday, July
28, 2917
Time: 6:00 pm
Place: Tom Stern’s House
423 West
Thomas Road
Wheaton,
IL
Menu: TBD
Golf Event – To Be Determined
|
The Board agreed with the reunion plans and thanked Tom
Stern for all his work with this event.
The Board approved a tent, food, and liquid refreshments.
Dennis O’Connell and Vic Caricato will plan this event to
coincide with the 2017 Theta Chi Reunion if enough interest is gained.
|
Newsletter
|
Tom Stern passed around the post card that was sent via
snail mail to all members announcing the upcoming events. Tom Stern and Orin
Rehorst will work together with “bad addresses” as they come in.
Orin Rehorst stated a second full page flyer will be sent
to all members with all the details of the 2017 Theta Chi Reunion. The flyer will also include additional
information about Alumni and Chapter Members.
|
None needed.
The Board agreed with this action plan.
|
Chapter Report
|
Jake Batusich, the current Chapter
President, attended the meeting and gave a Chapter update.
- Current Chapter membership is 28 with
3 members expected to graduate this semester.
- Spring Rush (Recruitment) is
currently in progress. Brother Batusich expects 6-10 new members will pledge.
- There were 12 pledges in the Fall
2016 semester. Brother Batusich stated the most pledges a fraternity recruited
was 16.
- The Chapter discussed the number of
members they would like to have and feel 40 is a good number. They are
working diligently to obtain and sustain this number.
- The Chapter obtained a 2.965 GPA
during Fall Semester 2016. This was slightly below the all men’s average (3.01).
- Brothers not maintaining a 2.50 GPA
are suspended for the semester and a mentorship program is initiated to
assist the Brother with his studies so he may increase his GPA and return to
active status.
- The majority of current Brothers are
majoring in Law Enforcement Administration (LEA), Micro Biology, Fire
Science, among others.
- The Active Chapter recently initiated
a system of fines for such things as not attending Chapter meetings.
- Brother Batusich attended the Theta
Chi National Leadership Conference where presentations were given on how to
run individual chapters, the Resolute Man Program, and financial responsibilities.
- Two Brothers attended the Recruitment
Boot Camp and are actively recruiting members.
- Two fraternities are no longer on
campus - Delta Sigma Phi (Nards) and Pi Kappa Alpha (Pikes).
- One new fraternity was granted
permission to begin recruiting during the Fall 2017 semester.
- Pledge Initiation will take place on
Saturday, April 22, 2017.
|
The Board agrees with the Active Chapter’s goal of
sustaining 40 members.
The Board encourages the Active Chapter to submit
articles to The Rattle at least
once every semester.
The Board encourages the Active Brothers to apply for
available Alumni scholarships and to visit the Financial Aid Office, as many
scholarships are often not awarded due to a lack of applicants.
The Board was impressed with the action plan to extend a Helping Hand to Brothers not meeting
GPA requirements.
|
Old Business
|
Policies and Procedures need to be
addressed/written.
|
Steve Stapleton will inquire with the National Office to
obtain samples of Alumni Board Policies and Procedures. A plan will be
presented at the next Board Meeting
|
New Business
|
Tom Stern motioned to obtain a membership to White Pages
to continue searching for current member’s addresses and be reimbursed for
the costs.
|
Motion Carried.
|
Next Board Meeting
|
The next scheduled board meeting:
When: Saturday,
April 29, 2017
Where: Macomb, IL
- A block of rooms will be reserved at the Macomb Hampton
Inn.
- A schedule of events will be posted soon.
- All alumni are invited to attend.
|
|
For the Good of the Fraternity
|
Terry Austin was never initiated. Terry had contacted the
National Office to inquire how he would go about being initiated. He will be invited
to join the Active Chapter at the Spring, 2017 initiation ceremony.
|
Ralph Hinkle called Terry Austin during the meeting to
let him know a date has been sent. Jake Batusich and Connor Bostedt will
follow-up.
|
Adjournment
|
Vic Caricato moved to adjourn the meeting.
|
Meeting was adjourned at 1:15 p.m.
|
Respectfully Submitted,
Steve Stapleton
2017-2018 Secretary
|
