3/14/2022 Zoom Board Meeting Minutes

Attendees: Cole Harris, President, John Bokum, VP, Orin Rehorst, Secretary, board members Vic Caricato, Terry Austin, and Chuck Hvala, and Active Chapter President Mike Hunger.

A motion was made and pasted to raise the house rent rates to $425 per month for double occupancy and $540 per month for single occupancy.

A motion was made and pasted to approve the following three resolutions.

Resolution:  “The Alumni Board authorizes Cole Harris’ mailing address as the principal mailing address with Vanguard.”

 

Resolution: “Alumni Association Board hereby appoints and authorizes Cole Harris and John B. Bokum Jr. as authorized signatories on our Vanguard Accounts: 0033/ 88006973166. “

 

Resolution: “The Alumni Association Board hereby appoints and authorizes Charles Hvala as the board member to have electronic access to the Boards investment accounts, 0033/ 88006973166. This authorization includes read access and to adjust investment account balances pursuant to board approval.”

Mike Hunger mentioned that national promotes having two alumni reunions per year, one in the Spring, one in the Fall.

--end of meeting--

 

Board Meeting Minutes - Zoom Meeting March 6, 2022

President Cole Harris opened the meeting at 1:05 PM 

Active Chapter Report - Nick Pyznarski, VP Active Chapter

• State of the active chapter

• We have 6 solid pledges this Spring

• 5 pledges will likely live in the house next Fall

• 1 pledge wants to be an RA

• The chapter is soliciting restaurants to fund scholarships

• Waiting on lease contracts for fall. (We alumni will provide them shortly.)

• Event at Lake Linda

• Reminder: April 2 Board Meeting in the house at 11 AM. Social at Lake Linda afterwards.

• A bus to Lake Linda is being chartered

House Report - Terry Austin

• New accounting system

• The system will auto-alert brothers who are late on rent

• Terry recommends one rate for all room arrangements

• The board agreed to have a new rate agreed to by 3/15

• Current money numbers

• Terry reported we are running a serious deficit 

• We currently have 7 brothers living in the house

• By Fall we should have 16 brothers living in the house

• Increase in house rent

• We planned another Zoom meeting Monday next at 7 PM to hammer out the rent increase

Investment Account - Chuck Hvala

• Chuck said we need to have the Vanguard account names updated. It looks like that will be president Cole and VP John. Chuck will have read-only access to assist temporarily in analyzing the account.

 

Scholarship Program - Vic Caricato

 

• Vic recommends issuing a fundraising letter to the alumni

• Vic would like to have a separate account for scholarships

 

Fundraiser for house

• Since there is a shortfall in income versus spending, a fundraiser was proposed.

 

Insurance - John Bokum

• John and Terry would like the insurance premium to be divided into smalller more frequent amounts to make payment easier

 

Reunion this summer

• This topic to be discussed March 14

 

     — End of Minutes —