Board Meeting August 5 2018

2017-2018 Officers:  President: Connor Bostedt ’16; Vice-President: Vic Caricato ’78 Secretary: Orin Rehorst ‘73 Treasurer: Chuck Hvala ‘73

2017-2018 Board:   Connor Bostedt ’16 Vic Caricato ’78; Chuck Hvala ’73; Ed Kelly ’72; Bill Kotzum ’69; Randy Moore ‘13, Dennis O’Connell ’78, Orin Rehorst ‘73 Tom Stern

’72, and Jake Winters ‘15.

Alumni Present:   John Bokum '72, Connor Bostedt ’16; Ralph Hinkle ’70, Chuck Hvala ’73; Orin Rehorst ’73; Bob Schumaker '74, Tom Stern ’72; Jacob Winters ’15
      Via Teleconference: Terry Austin '69, Vic Caricato ’78

Active Members Present: Cole Harris, active chapter president

TOPIC	DISCUSSION	ACTION/FOLLOW-UP
	Alumni Board President Connor Bostedt opened the meeting at 1 PM August 5, 2018
Active Chapter Report	Cole Harris, active chapter president ·        The chapter had the highest GPA of all IFC fraternities last semester. ·        Our brother Antonio Madrigal, serving as IFC president, is stepping down at the end of the year. ·        Cole seeks to strengthen the chapters “brotherhood.” ·        Cole plans to develop a “new member agreement.” It was agreed that part of the agreement should be to live in the house for one year.
Scholarship report	Vic Caricato Vic said he would like to see the scholarship program continued. It may be for lesser amounts, but continuing the program provides two benefits. First, we can continue to use scholarships as a draw in recruiting new members. Second, we will keep our scholarship account active with the University.	The decision on scholarship amounts will be decided at the next meeting in Nov.
Finance Report	Chuck Hvala ·       After making the down payment for the house, we still have a healthy balance on hand. We also have money set aside at a Macomb bank to cover the work to restore 1580 Riverview to a fraternity house. ·       Chuck recommends we look at using QuickBooks in the cloud for our financials. The active chapter could also use it to manage their finances. It would be a good learning experience for active chapter leaders. Chuck will check on the expense of doing this. ·       Chuck mentioned that our accounts are with Citizens Bank. He said that the active chapter Treasurer Zack and complained about citizens customer service. Chuck brought this complaint to Citizens attention. ·       Chuck talked about Bill Kotzum. Is he still on the board? Plan had been for Bill to peel off as Chuck learn the ropes of being treasurer. Cole said that dues for the actives are $800 in the fall and $300 in the spring. We discussed house dues for brothers who do not live in the house.	The amount of the house dues are to be worked out by Cole, Connor, and Chuck
Fundraising	A motion was made and approved to create a fundraising committee. ·       The following brothers will be contacted for interest in chairing the committee. Dennis, John Slater, Tim Garrity, Dave Hodnic, and Chuck Follett. ·       The following attendees volunteered for the committee. Vic Caricato, Ralph Hinkle, Jake Winters, and John Bokum. ·       It was agreed that improving the accuracy of the roster is an important part of the fundraising effort. Tom Stern will work on that.	A Fundraising Committee was created.
Charity giving	It was mentioned that Brother Mac McFadden's wife had died of cancer. He is raising money for National ovarian cancer coalition. We decided to table any decision to donate until our next meeting in November.
Public relations	There is a full-page piece on Ken Caldwell in the current Rattle. Ken is a senior VP at Disney. Vic recommended we highlight successful alumni like Ken when recruiting.
New house report	We closed on the new house and are owners. The address is 1580 Riverview, Macomb Illinois. Room cost has been set at $475 per month plus the brothers portion of electricity for the room. Terry Austin’s Report ·        Terry mentioned that 7 units are rented. One tenant asked to stay an additional 3 months. He pays $550 per month. Terry said okay. ·        Terry inspected the house after closing and found it to be in the same good shape. ·        Terry talked about a meeting at the house in preparation for a promotional gathering for the active chapter. We would like this gathering to be held as soon as practical in the semester which starts this month. ·        Terry will check the inventory of equipment, for example fire extinguishers. He will work on replacing equipment as necessary. ·        Chuck mentioned that a smoke detector is needed in the room where the electrical panel is located. He also mentioned fire inspection details and the possible need to use a contractor for that function.	A meeting with actives at the house will be held early in the semester. The semester starts this month. The purpose will be to educate the actives on the value a house brings to them.
House Liaisons	The board decided to create positions called House Liaison. The purpose would be to work with the active chapter on utilizing and managing the house.	Bob Schumaker and Jake Winters will be the House Liaisons. Terry will be a backup.
Legal	·        Brother and attorney Bob Leoni provided a draft house lease for brothers moving in. ·        Bob says board members have protection from liability. It’s provided by the non-profit entity and house insurance.
National Convention Report	Cole reported that he learned a lot at the National Convention. John Bokum also attended the national. He reported the following:   ·       Theta Chi had 3400 initiatives, a record level. ·       The national is promoting alumni to mentor active chapters. ·       The national bylaws say active scan be required to live in the house. ·       National says "frats" get a bad rap Nationwide, so the national recommends brothers, "Think before you do." ·       The national reminded us that they do have attorneys available to assist us. ·       There is a national no-hazing rule. There is also a national scholarship program. Brothers applied directly to The National. There is also fundraising assistance that the national provides.
Next Meeting	November 4, 2018 at noon. Tom Stern offered to host at his home. Ralph Hinkle said he will see if the Milton Township facility is available.
End of Minutes	Meeting adjourned 2:45 PM

Theta Chi Zeta Psi Alumni Board Meeting April 21, 2018

2017-2018 Officers:  President: Connor Bostedt ’16; Vice-President: Vic Caricato ’78 Secretary: Orin Rehorst ‘73 Treasurer: Chuck Hvala ‘73

2017-2018 Board:   Connor Bostedt ’16 Vic Caricato ’78; Chuck Hvala ’73; Ed Kelly ’72;

Randy Moore ‘13, Dennis O’Connell ’78, Orin Rehorst ‘73 Tom Stern ’72, and Jake Winters ‘15.

Alumni Present:   Terry Austin '69, John Bokum '72, Connor Bostedt ’16; Vic Caricato ’78; Ralph Hinkle ’70, Chuck Hvala ’73; Ed Kelly ’72; Dennis O’Connell ’78; Orin Rehorst ’73; Bob Schumaker '74, Steve Stapleton '79, Tom Stern ’72; Jacob Winters ’15

Active Members Present: Cole Harris, Jake Batusich

Left: Campus West house under consideration as a new house

Right: Campus West owner Mr. Markert addressing board members

TOPIC	DISCUSSION	ACTION/FOLLOW-UP
President’s Report	Connor opened the meeting in the Algonquin Room of the WIU Student Union. Connor mentioned the the entire meeting would be primarily devoted to the house committee report.
Treasurer’s Report	Chuck provided the balance or funds report
House Committee Reports	Terry Austin and Chuck presented real estate details and financial reports respectively. Please request access to these reports if desired.
House discussion	Terry estimated cost for electricity would be $78 per month per tenant for Campus West. He said the latest price negotiated for Campus West was $489,500. Bob Schumaker said basement windows for the modular unit would allow egress. He felt that the modular unit would do more to promote camaraderie among the brothers. Ceilings are 8 foot in the modular unit. Bob noted that interest would need to be paid during the construction phases. It was also mentioned that the property for a modular unit would require a holding pond. It was mentioned that we may need legal cover for profits made before we make Campus West a fraternity house. Bob Leoni was said to be available to help us with legal issues. He had volunteered. Vic mentioned that board members would likely require Indemnity insurance to remove personal responsibility. Jake and Connor said that anything over $700 per month for rent would likely create trouble among the brothers. The idea of changing the first floor of Campus West to accommodate common areas was presented.	It was moved and resolved that Terry would approach the Campus West owner and offer to purchase. The price range agreed to was $391,000 to $435,000.
Closing	Connor closed the meeting.
Secretary	End of Report

Board Meeting Minutes January 14, 2018 Wheaton Illinois

2017-2018 Officers:      President: Connor Bostedt ’16; Vice-President: Vic Caricato ’78

Secretary: Orin Rehorst ‘73 Treasurer: Chuck Hvala ‘73

2017-2018 Board:   Connor Bostedt ’16 Vic Caricato ’78; Chuck Hvala ’73; Ed Kelly ’72;

Bill Kotzum ’69; Randy Moore ‘13, Dennis O’Connell ’78, Orin Rehorst ‘73

Tom Stern ’72, and Jake Winters ‘15.

Alumni Present:   Connor Bostedt ’16; Vic Caricato ’78; Ralph Hinkle ’70, Chuck Hvala ’73; Ed Kelly ’72; Dennis O’Connell ’78; Orin Rehorst ’73; Tom Stern ’72; Jacob Winters ’15

Active Members Present: Cole Harris, Jake Batusich

Alumni Board President Connor Bostedt (lower left)

presides over meeting

Topic	Discussion	Action / Follow-up
President’s Report	Connor announced: Next board meeting on April 21 in Macomb. That weekend is also Alumni Weekend for the chapter. The agenda is to be announced. House committee has found two prospective properties we may occupy. Brother Terry Austin is doing legwork in Macomb to find and research options. Thanks Terry! Members of the house committee are Connor, Tom Stern, Terry Austin, and Chuck Hvala	April 21 Alumni Weekend for the chapter the agenda to be announced.
Active Chapter President Report	Active Chapter President Cole Harris reported: We are 40 brothers strong GPA is 3.036, 4th highest fraternity Teaming up with women’s basketball team to conduct tournament Cole attended President’s Conference at national National fees were raised to $435 per year per brother
VP Report	Vic reported: Over $35,000 in scholarship provided so far Recommends we conduct fundraisers. We can ask national for ideas. Actives need to complete their scholarship applications by April 1	The board voted and passed to keep scholarships at six for $1,000 each per semester.
Treasurer Report	Chuck Hvala reported Over $4,000 collected from the Jon Slater House Fund Challenge After expenses and scholarships were paid, our fund is up 11.35% last year
Secretary’s Report	Orin announced: Oversized cards were mailed to brothers without email addresses (388). Tom Stern will follow up on the cards returned with bad addresses (44). We approached national to have Ken Caldwell be a cover story for the Rattle Active Garrett Lisle has been our on-campus reports on chapter news. Thanks, Garrett!
End of Report	Orin Rehorst, Secretary

Past Alumni Board President Dennis O'Connell 

talks about fraternity house issues

Congratulations to incoming chapter president Cole Harris. Here he is on the left with outgoing president Jake Batusich. Cole takes up the reins next semester.

Cole is a junior from Rock Island majoring in Agricultural Sciences.

Cole says his goals for the chapter are:

• Increase member involvement in our campus community, and throughout Macomb. 

• Motivate members to participate in groups outside of the fraternity.

• Assist brothers in any way I can, to continue to build the chapter into the best it can be.

Brothers, let's support Cole in maintaining and strengthening the momentum presidents Jake, Connor Bostedt, and all the active and alumni brotherhood have generated.

Board Meeting Minutes September 24, 2017 Wheaton Illinois

2017-2018 Officers:      President: Connor Bostedt ’16; Vice-President: Vic Caricato ’78 

Secretary: Orin Rehorst ‘73 Treasurer: Chuck Hvala ‘73

2017-2018 Board:         Connor Bostedt ’16 Vic Caricato ’78; Chuck Hvala ’73; Ed Kelly ’72;

Bill Kotzum ’69; Randy Moore ‘13, Dennis O’Connell ’78, Orin Rehorst ‘73

Tom Stern ’72, and Jake Winters ‘15.

Alumni Present:           Connor Bostedt ’16; Vic Caricato ’78; Ralph Hinkle ’70, Chuck Hvala ’73; Ed Kelly ’72; Orin Rehorst ’73, Tom Stern ’72; Jacob Winters ’15;

Active Members:          Jake Batusich ’19; Garrett Lisle ‘19

Topic	Discussion	Action / Follow-up
President’s Report	Connor recommended two board vacancies be filled by Jake Winters and Orin Rehorst. In addition, Orin to take the Secretary position vacated by Steve Stapleton.	Motion on board changes made and approved.
Active Chapter President Report	Jake Batusich reported ·        our chapter now has 19 pledges and is 47 men strong. We are the 2nd largest chapter ·        starting community advisory board ·        GPA: 2.98 ·        A website was created: thetachiwiu.com
VP Report	·        Vic Caricato stated the scholarship process was in the works. ·        Vic recommended we donate $250 each to the cystic fibrosis, and Re;Act charities.	Motion on donations made and approved.
Treasurer Report	Chuck Hvala reported financial results of the reunion and overall financial position. Brothers may request details.
Reunion	·        Tom Stern announced that 77 spots were paid for and 75 attended. ·        Tom recommended cards be mailed to brothers for whom we have no email addresses. The cards will provide news and request email addresses. Another card will be mailed later to solicit contributions for charities ·        An email blast will be sent soon to solicit contributions for charities	Motion on card mailings made and approved.
Housing	·        Connor restated the need for a house to help the fraternity and attract new members. He requested that a housing committee be formed. Tentative members are: Connor, Bob Schumaker, Chuck Hvala, Tom Stern, Bob Leoni (legal advice), and Jeff Pivaronas (a realtor). ·        Many rules are in effect. For example, new builds must be within a defined geographic area, and houses must display their Greek letters. ·        An amount we are willing to provide as a down payment was agreed upon.	Motion to create a Housing Committee made and approved.
End of Report	Orin Rehorst, Secretary