ΘΧ Alumni Board Meeting Minutes May 16 2021

 

May 16 2021 Board Meeting Minutes

Our Zoom meeting was called to order at 1:08 by Orin Rehorst sitting in for Connor Bostedt.

Presidents Report: 

• Connor thanked Jake Winters for all he has done for the fraternity as Treasurer. Jake wants to step down and we are looking for a replacement.

• Connor thanked Sam Shehata for his work as house dad. Sam graduated yesterday and we wish him success.

• Connor announced our new house dad is Eiran Saucedo-Rodarte. Connor encouraged Terry Austin to contact Eiran and prepare for Eiran’s involvement.

• Connor thanked everyone for their contributions during the pandemic period.

• Connor would like to work with Tom Stern and Vic Caricato on a face-to-face event, likely this year. 

Active Chapter Presidents Report, Mike Hunger

• Campus is trending to in-person and relaxed rules on event registration/number of people allowed.

• Welcome Week leaders and Move in Crew will most likely be back, applications to come in the summer, heavily stress on participation in these for the brothers. 

• Had to drop one from the pledge process, initiated two with one's grades pending ready to bid as soon as he gets a 2.5 grade average. 

• Not sure how many we are losing this semester or how many are living in the house. 

• IFC is getting a little more purposeful with their actions, but still not the best.

• Thomas Flynn and I will be going to the national convention in late July. 

• Rush was slow for everyone, AGR fraternity had 6, with the next best at 4 and 3, with some chapters not getting any. 

• We got our rush shirt, tentative schedule, and business cards designed, with the rush shirt and business cards being ordered mid July.

Treasurers Report, Jake Winters

Jake said we did well this past school year. Our expenses were down and our investment money grew about 30 percent. Jake presented a detailed financial report at the end of the meeting and when our non-alumni guests left the meeting. For that information, please request a detailed financial report.

Insurance Policy Changes, John Bokum

John detailed changes we instituted successfully. They resulted in a 30% cost reduction. We will investigate another change that could bring another substantial reduction. Attendees to the national convention will bring the subject up there.

Harassment

Alpha Sigma Tau sorority was banned from campus due to harassment charges. Our Active chapter VP Mike McFarland said our chapter engages in no such activities.

Chapter Advisory Board Report, Jake Batusich

Working with the members to get officially trained for the chapter advisory board. My goal is to have everyone trained by the end of July and will be fully operational by the start of the fall semester. This will give us a chance to help the chapter with internal operations and fall recruitment. We will also be able to gain points for our national chapter’s assessment in the spring semester. If anyone has any specific questions or suggestions please let me know. 

Scholarship Report, Vic Caricato

Vic reported we have $1,154 in the account and that several brothers have applied for the scholarship. Vic also mentioned that our alumni brother Mickey Price offers his own scholarship for accounting majors. If the applicant is a Theta Chi, preference goes to him. We should use this as a recruitment draw.

Contest

Motioned and passed: a Theta Chi thermal mug will be awarded to the brother who recruits an alumni board treasurer.

National Convention

Active chapter president Mike Hunger, active Thomas Flynn, John Bokum, Ed Kelly, and Orin Rehorst plan to attend this July.

Tax Return

Chuck Hvala and Jake Winters worked on the tax return. The IRS now requires a detailed return now that our assets have surpassed using the short form. They filed for an extension.

Adjournment

The meeting adjourned at 2:14 PM.

Theta Chi Zoom Alumni Board Meeting January 31, 2021

 

ΘΧ Officers: President: Connor Bostedt ’16, Vice-President: Orin Rehorst '73; Treasurer: Jake Winters ‘15; Secretary: Zak DeRoo '19 

ΘΧ Board Members: Terry Austin '69, Jake Batusich '19; John Bokum '72; Connor Bostedt ’16; Vic Caricato ’78; Zak DeRoo '19; Chuck Hvala ’73; Ed Kelly ’72; Orin Rehorst ‘73; Tom Stern ’72; and Jake Winters ‘15

 

ΘΧ Alumni Present for Teleconference: nine board members were present plus Dennis O'Connell '78, Cole Harris '19, Sam Shehata, Pete Heimsath '73, and Mike Hunger, active chapter president.

TOPIC	DISCUSSION	ACTION/FOLLOW-UP
	The meeting was called to order by Connor Bostedt at 1:09 pm. Brothers Pete Heimsath, Connor Bowles, and Sam Shehata joined us.  Thanks to Jake Winters for providing the Zoom teleconferencing system.
President’s Report	Zak DeRoo ‘19 stepped down as board secretary. A motion was made to make Orin secretary.	Motion passed to make Orin board secretary. A search for a new VP will be made.
Treasurer’s Report	Jake Winters discussed late house rents. Some apartments owe on electricity. We have reduced property taxes, mortgage payments, and Internet reimbursements.	We agreed to handle late rents like this. First talk to the brother. If not paid within two weeks, contact their cosigners. Chuck Hvala will assist with yearly tax preparations.
Active Chapter President Report	Mike Hunger said WIU is using a hybrid in-class and Zoom class approach. Some classes allow more than 10 students in the class. We have 19 brothers, 15 brothers in the house. Rush has been slow campus wide this year. Only 10 people can meet at a time. IFC is relatively inactive.
Scholarship report by Vic Caricato	No actives applied for our scholarships last year. A $1,000 scholarship is available this year, $500 per semester. April 1 is the deadline for applying. We urged the active chapter to use the scholarship as a recruiting tool. Mike Hunger recommended Vic Caricato and the active chapter brother in charge of fundraising work together.
House Report	Terry Austin said needed repairs should be taken care of right away. He said recognize that lacking repairs reduce property value.	The board approved Terry take care of needed repairs.
Recruitment Team	Chair John Bokum announce that Cole Harris is new chair. Nick Smallwood Goal: larger presence on campus and social media. We made a video introducing brothers Obtained list of men not affiliated with a fraternity. A sandwich board will be set up at the student union. May do car wash in April with proceeds to USO. We will reach out to Kevin Hall, our advisor for assistance in recruiting. The recruitment committee will meet this week.
Chapter Advisory Board	Jake Batusich started work on establishing this board. Ideally we will have one alumni support each of the active chapter officers. Goal: get an alumni to attend a chapter meeting each month. It’s advised recent graduates make up this board.
New Business	Mike Wagner was inducted to the Pittsburgh Steelers Hall of Fame.  For a memorium of Harry Dell we will plant a tree on our property. Terry Austin will run with this. A house dad for next school year needs to be lined up.	Photos and story we submitted to The Rattle and WIU Magazine.
For the Good of the Fraternity	Mike Wagner '71 and Tom Kolke '72 have serious health issues. Please pray for them.
End of Minutes	Meeting adjourned 1:21 PM

Theta Chi Zoom Alumni Board Meeting Sept 12 2020

Officers: President: Connor Bostedt ’16, Vice-President: Orin Rehorst '73; Treasurer: Jake Winters ‘15; Secretary: Zak DeRoo '19 

Board Members: Terry Austin '69, Jake Batusich '19; John Bokum '72; Connor Bostedt ’16; Vic Caricato ’78; Zak DeRoo '19; Chuck Hvala ’73; Ed Kelly ’72; Orin Rehorst ‘73; Tom Stern ’72; and Jake Winters ‘15

 

Alumni Present for Teleconference: all board members with the exception of Jake Batusich.

TOPIC	DISCUSSION	ACTION/FOLLOW-UP
	The meeting was called to order by Orin Rehorst at 9:06 am. The next board meeting will be in January 2021
Recruitment Team – John Bokum	5 freshmen are interested our goal is to recruit 5 more men rush is on-line only assemblies in Macomb are limited to 12 people we have a house tour video Virtual House Tour
Connor Bostedt / Orin on Leadership	We created a Chapter Advisory Board CAB). The group will develop a Vision Plan by the next meeting, and host an active chapter officer transition retreat / meeting plan each election cycle.	CAB members are Connor Bostedt, Orin Rehorst, Chuck Hvala, Ed Kelly, Tom Stern, Vic Caricato, and John Bokum. We may invite Bill Russo of national, Jon Slater, and Jim Putman.
Reunion by Tom Stern	Talked about planning again at next meeting in Dec/Jan for a reunion in 2021.
Scholarship report by Vic Caricato	We currently offer one $1,000 scholarship. We will go over scholarship number and amount next meeting in Dec/Jan
Roster Updates, Tom Stern	Tom said he has a Premium Whitepages subscription to help update our roster.	Work on updating roster entries was planned.
Next Board Election Tom Stern	Connor said the next election will be in late 2021 (every two years).
House Report Terry Austin -  Terry will complete the following list of house changes needed. We will then prioritize the list to manage our cash outlays. Parking lot door – If we supply the door (I pick up in Quincy) , should be around $100 to swap it plus something for disposing of the old one? Interior door in the trophy room – I found the matching door here in Quincy.  It is around $250.  If I take it up, it will be $75 to $100 to have it installed. Lights in the gable to light the letters is had to price in advance. It might be simple or not. He will have to get into it to know, He will try for the best fix at the most reasonable price. Lights on the sign. He can get you two solid brass lights, lamps, transformer, sensor, and timer and install for $400 to $500. This would be low voltage allowing for less digging depth and be safer if someone ever chops, cuts, or otherwise damages it. Dryer vents. Assuming there is room slide straight pipe in without damage to the ceiling, cost starts around $500. If it involves opening the ceiling, costs go up from there. Even with straight pipe these runs are long enough to be an ongoing maintenance issue. It might be possible to clean them out and add inside lint traps for less money but someone would have to responsible for cleaning them. Sprinkler inspection –I got a proposal for $400 which sounds too low but I authorized it and that was done on 8/17.  This is the document we are waiting for but it will also show that there have been no “big tests” done.  We will need to do that.  I requested a proposal but have not seen that and I will have to get into It more since it will take having a plumber qualified with sprinklers to be on site and check the backflow preventer operation.  This is not a cheap thing and, if they find something wrong there will be more costs. Sprinkler system drain down for the “big test” A solution might be to use flat discharge hose out the back door. I'll have to measure the pipe diameter and distance more thoroughly, but this could be in the $100 to $150 range. We will rekey the house.  For insurance purposes going forward, there will be a locked key box and a key log indicting who has each key.  I have been looking into this and there are some restrictions on who can have a key.  I will get this and we will incorporate into the key log. Printer: Brothers living in the house would like to see a printer added. Perhaps leasing would be best. Trophy / Study Room: Terry estimated the room update would cost $1,000.
Officer Reports: a. Secretary (Zak DeRoo) b. Treasurer (Jake Winters) c. Vice President (Orin Rehorst) d. President (Connor Bostedt)	a. No report.  b. Sent email with report. Go over petty cash procedures with new president in Dec/Jan c. Passed gavel to Connor. Went over Chapter Assessment Scorecard d. Went over Chapter Assessment Scorecard. Connor will write up an email to get memorabilia back
New Business	COVID Situation – Low numbers at WIU We need a replacement for house manager Sam by June of 2021
End of Minutes	Meet adjourned at 11:05 AM